Terms and Definitions | Job Family Architecture

Get familiar with the terms used when discussing the new architecture.

Job Families and Functions
Job Categories and Levels
Work Dimensions
Job Profiles, Descriptions, and Postings

Job Families and Functions

Job Family: A collection of jobs involving similar types of work and requiring similar experience, training, skills, knowledge, and expertise
Job Function: A subset of a job family, usually more specialized in nature

*Descriptions and functions for each job family*
Job Family	Job Family Description	Job Functions
Academic and Student Services	Positions related to supporting academic services, student life, student programs, and resources	Academic Advising Accessibility Services Admissions and Recruitment Career Services Financial Aid Immigration and Global Education Registrar Residence Life Student Conduct Student Programs Student Services Wellness and Recreation Programs
Agriculture and Animal Care	Positions related to sustaining operations in agricultural and animal care	Animal Care Animal and Agriculture Operations Agriculture Support Horticultural Care
Athletics	Positions related to regulating athletic events and student athlete needs	Athletics Administration Athletics Compliance Athletics Wellness and Sports Performance Athletics Operations Coaching and Recruiting Student Athlete Development
Communications and Marketing	Positions related to communicating/promoting University endeavors	Communications Marketing Marketing and Communications Strategy Multimedia and Design
Development and University Advancement	Positions related to maximizing charitable support for the University by cultivating relationships, forging partnerships, and increasing awareness of the University's contributions	Alumni Relations Business Development Development Event Planning Venue Management
Finance	Positions related to determining fiscal decisions and policies	Accounting Budget and Financial Analysis Financial Support Payroll Accounts Payable Procurement Real Estate Tax Treasury
Health Services	Positions related to administering health education and medical services	Behavioral Health Clinical Education Clinical Laboratory Clinical Services Medical Professionals Medical Technicians
Information Technology	Positions related to operating information technology hardware and systems providing technology solutions	IT Applications IT Architecture IT Business Analysis IT Infrastructure IT Project Management Information Security IT Support Network Design and Administration
Instructional Support	Positions related to aiding instructional needs of students, faculty, and academic programs	Assessment and Quality Early Childhood Education Educational Development, Instructional Design and Technology Lab Education Technical Arts
Legal and Compliance	Positions related to ensuring compliance with all laws and regulations	Audit Compliance Government and Corporate Relations Legal Risk Management
Library and Museum	Positions related to curating informative and educational materials	Library Services Museum Services
Organizational Administration	Positions related to management and support of business practices and policies in order to effectively manage University resources and programs. Organizational Administration activities may include some combination of duties related to finance, information technology, facilities, academic/research programs, and/or student services.	Administrative Operations and Support Administrative Strategy Program Coordination Project Management
Outreach and Community Support	Positions related to providing community programs and outreach through education and support	Community Development and Support
Planning and Analysis	Positions related to providing analytical expertise in the planning, development, and assessment of University objectives and strategic plans	Data Analysis Institutional Research and Assessment
Public Safety	Positions related to maintaining campus security and safety	Police and Security
Research	Positions related to participating in student and faculty research activities	Laboratory and Research Support Research Data Analysis Researchers and Scientists Technical Research Support
Research Administration	Positions related to supporting research related activities	Research Compliance Research Program Administration Sponsored Programs
Talent and Culture	Positions related to facilitating employee needs and services	Benefits Compensation Employee Relations HR Business Partners Leadership and Organizational Development Talent and Culture Operations Talent Acquisition
University Operations	Positions related to monitoring facilities and operational needs	Construction and Planning Custodial and Groundkeeping Services Dining and Catering Services Distribution Services Environmental Health and Safety Facilities Operations Parking and Transportation Skilled Crafts and Trades

Job Categories and Levels

Job Categories: A progression of job levels attributed to the fundamental nature of work being performed, providing consistency across job families and supporting career
Job Level: A categorization of the scope, authority, and responsibility required for a job

*Descriptions and levels for each job category*
Job Category	Job Category Description	Job Levels
Operational Contributor	Provides support and/or service in a “hands-on” environment that contributes to regular University operations May include, but is not limited to, work that is administrative, technical, and/or operational in nature; generally supports well defined tasks, procedures, or activities Positions in this category are generally paid on an hourly basis	Operational Contributor I Operational Contributor II Operational Contributor III
Professional Contributor	Designs, implements, guides, and/or delivers processes, programs, and/or policies using specialized knowledge or skills Typically requires attainment of advanced education and/or equivalent advanced learning through experience Positions in the category are typically salaried, though entry levels may include hourly compensation	Professional Contributor I Professional Contributor II Professional Contributor III Professional Contributor IV Professional Contributor V
Manager / Leader	Oversees broad portfolios of responsibility Plans, prioritizes, and/or directs responsibilities of employees; and/or manages strategy and policy/program development for a function, department, or unit Positions in this category typically have multiple direct reports and are generally exempt under the FLSA	Manager I Manager II Manager III Manager IV Manager V
Executive Leadership	Oversees significant administrative responsibilities and duties and exercises considerable independent discretion and commits the University to a long-term course of action Leads the institution to achieve mission and values by serving as a senior strategic and operational leader with direct and significant impact on a college, division, or major functional area, and some impact on the entire institution Establishes and implements strategies that have significant and long-term impact on university business results and outcomes; responsible for improving upon organizational structure and strategy, leveraging on personal past experiences and in-depth understanding of best practices in the marketplace that may improve the competitive position of the University; requires ability to negotiate and compromise, and ability to influence the strategic vision of the University Decisions usually involve coordination and integration of other colleges, divisions, or a major function, and/or have a significant impact on the institution's strategies, operations, outcomes, and budgets; exercises autonomy to facilitate the decision-making process for matters of institution-level impact; typically reports to University President or Provost Provides direction, leadership, and guidance to multiple complex group(s), organization(s), and individuals typically led by other senior leadership; generally manages multiple levels of senior leaders, including Manager IV and Manager V	Executive I

Work Dimensions

Complexity of Work: Complexity of job tasks or problem solving or creative production
Scope of Accountability: Degree of sole/shared responsibility for outcomes and impact
Autonomy: Degree of sole/shared responsibility for decision-making, and degree of supervision
Communication and Collaboration: The nature and scope of the communication and collaboration
Effective Knowledge: Education, experience, and/or training required; OR minimum sum total of education, training, skill, and experience required to perform the job to the normally expected standard. This encompasses the depth, scope, integration, and application of skills within and outside the body of knowledge or specialty applicable to an individual job category
People Management (OC 3, PC 4 and 5, M 1-5): Degree to which a position must develop, lead, and influence individuals and internal and external stakeholder groups

Job Profiles, Descriptions and Postings

Job Profile: High-level definition of job purpose, responsibilities, and qualifications. Job profiles categorize jobs using the job family architecture and ensure consistency across similar job functions and levels. Job profiles do not reflect reporting lines.
Job Description: Detailed definition of job purpose and responsibilities specific to an individual position within a team, unit, or department. Job descriptions reflect organizational structures and reporting lines and are likely to include knowledge, skills, and abilities.
Job Posting: An advertisement designed to attract applicants that contains a detailed description of day-to-day tasks. Job postings are likely to include knowledge, skills, and abilities and may include preferred qualifications.